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  April 2018  
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Policy for Building Use

Policy for use of First United Methodist Church of Carroll

1621 N. Main St.

Carroll, IA   51401

"Open Hearts - Open Minds - Open Doors"

     Our church desires that it's members and friends make full use
of the rooms and the facility that are available.  Listed below are
policies and fees for the use of the church facilities. (Since the church is a non-profit entity, charges are not indented to provide income to the church but are structured to cover the cost of utilities, church equipment use, custodial set-up/take-down/cleaning/maintenance for facility.  Some activities, deemed normal use, will not be charged for custodial care.) 

     Groups are expected to take care in clean-up and turning off lights, etc.  Free-will donations will be happily accepted.  The Name, address, and telephone contact information of the responsible party for a group must be left with the secretary, along with a deposit check when the time is booked for usage.

     Wednesdays are considered for immediate church functions only.  In all cases, use of any space use must first be confirmed with the office 792-1122. 

 

Property

 

   When rooms are in use, they should be used in a manner befitting of the church surroundings.    Absolutely no church property may be loaned from the church outside of old tables and folding chairs (must be reserved prior to loaning).  Bells will not be removed from the church unless under the supervision of the bell choir director or their designated representative.  The church secretary should be alerted
to their removal before hand.

  Outside group renting the church, need to discuss with office personnel what equipment they are contracting for.

   All groups using any part of the church are expected to clean up after their respective activity and leave the furniture, etc. as they found it unless directed otherwise.  Supplies in the Sunday School rooms are not to be used.  If rooms are not left as stated, we reserve the right to charge accordingly for the additional custodial hours used to clean-up, as well as the cost of any damages of the church property.  Anyone misusing the church property will have their privileges revoked.

  Groups are expected to confer directly with the morning Secretary or the custodian regarding the number of tables and chairs needed, and the timing for when such a set-up should be complete.

 

 

Fees

& Rates

 

 

   A refundable deposit of $100.00 will be asked from each group using the church, plus the fees listed below.  This deposit must be paid before the event can be confirmed on the calendar.  (Deposit is refundable barring any damage to the church or its grounds.)   Exception to this rental deposit and room fees are church ministry groups, committees, connectional groups of the immediate church of the greater United Methodist Church or ecumenical ministries within the Carroll Area.  No charge will be made for group uses in connection with a meal served by the UMW or another church group.  No charge for the funeral of any church member (separate fees for use of Fellowship Hall & the kitchen). 

 

Fellowship Hall = $25.00 / 4 hours of usage
(pictured above)

Kitchen = $25.00 / 4 hours of usage (pictured below)

Sunday School Room(s) = no charge

Conference Room = $15.00 (pictured on the left)

 

    At time of booking, group must leave a contact name, number, and address of the person responsible for the group.  If any damage occurs, that person will be held accountable.  The church reserves the right to keep the deposit to cover extra custodial fees as well as the right to bill for any damages.  Groups are expected to clean up after their activity and to leave furniture as previously arranged.

    Boy Scouts & Girl Scouts program is a mission of the United Methodist Church and therefore will not be charged for the use of the church.  However, the Church morning Secretary is responsible for sending and receiving a contract from each branch of the group using the church, so contact name, address, and phone number of responsible leader for each troop. (This signed contract should be turned in prior to first event.)

 

Dances

 

    Deposit of $100.00 (separate check) must be paid at the time of booking the dance.  Fees for the room usage are the same as previously listed.  All fees must be paid prior to the event ($25.00/room/4 hours).  All groups must have a minimum of 4 adults over the age of 25 from beginning to end of the event.  It is further required that 4 adults members of the First United Methodist Church of Carroll also be in attendance from beginning to end of the event.

    We have find it helpful that if a student/youth leaves the building, then he/she will not be allowed to return.

    Ask all groups using our church for a dance to remember that first and foremost, this building is a church.  Please monitor the music and behavior of youth/adults attending a group dance.

 

Funerals

 

 

     There will be no fees for the use of sanctuary.  All other fees will be determined by the funeral director and/or the pastor. 

    Members of Carroll's United Methodist Women (UMW) wish to be of service to a bereaved family.  Generally the Funeral Director, after communicating with the family, will contact the UMW Funeral Chairperson with funeral time, date, location, and food requested along with number to prepare for.  Groceries needed for: hot dish; sandwiches; vegetable; bread/butter; chips; coffee/tea; and $.50/plate are expected to be paid for by the family (UMW will share a listing workers and food donors).  UMW servers will keep track of $.50/plate count, billing is given to the funeral director.

Luncheon Menu - Sandwiches, chips, jello OR bowl salads, and cakes/bars OR desserts, coffee and/or tea.  Sandwiches may be cold cuts (turkey, ham, beef) and cheese.  Egg or chicken salad sandwiches are another option.

Dinner Menu - If HOT DISH requested, will either be hamburger dish or scalloped potatoes and ham.  Or family can cater a dinner at their own expense with UMW providing salads and cakes IF REQUESTED.

 

 

Special Events

 

 

    Graduation, anniversary, or any other special events held by members of the church see Wedding Policy (click here).  All others using our facility for special events see section in Wedding Policy on others using our church for Weddings.

 

 

Building Rules:

 

  1. Groups are asked to respect the room assignments and to be confined in room(s) contracted for.
  2. No Smoking inside the church facilities
  3. Absolutely no alcoholic beverages are permitted inside or outside the church property.
  4. Supplies in Sunday School rooms are not for group use.
  5. Please leave the space as you found it, or better.  Lights off & set-up as when you arrived (unless otherwise implied).
  6. Supervision of Children is mandatory.  Children will not be left alone in any church space.  A minimum of 2 adults for every 8 children is encouraged. Please read: Safe Sanctuary Policies
  7. Church phone line is reserved for church use only.  Please use your cell phones for personal/business use.

 

 

 

   *Pastor and a member of the Board of Trustees will have final say over what groups/persons use our church and when.  If an emergency situations arises and the church must move an existing group to make way for another, Pastor or Trustee will be responsible to contact the group leader and let them know of the changes as quickly as possible.

 

Revised Nov. 2011